Project Coordinator

Team: Project Engineering

Location: Mumbai, Maharashtra

Commitment: Full-time

Workplace Type: onsite

Key Responsibilities:

Maintain and administer the Document Control Index (DCI) for multiple engineering and project execution activities.
Upload, download, issue, and track project documentation through various client document management portals in accordance with contractual requirements.
Organize and maintain project documentation, including purchase order specifications, engineering deliverables, vendor documents, drawings, and technical records.
Review client comments, prepare Comment Resolution Sheets (CRS), coordinate with engineering teams, and monitor document status through final approval.
Prepare bid tabulations by evaluating vendor quotations and assist in generating Purchase Orders based on finalized commercial agreements.
Prepare project status presentations and progress reports using inputs received from Project Engineers and Project Managers.
Perform basic drafting corrections, prepare Instructions of Manufacturing (IOMs), and ensure high-quality document formatting and editing.
Ensure the accurate storage, retrieval, revision control, and distribution of engineering drawings, technical documents, specifications, and project records.
Standardize, classify, and archive engineering documentation to facilitate efficient document retrieval and regulatory compliance.
Coordinate the issuance and receipt of documents between internal engineering teams, clients, vendors, consultants, and third-party agencies.
Continuously improve document control processes and support implementation of best practices within Electronic Document Management Systems (EDMS).
Work with ERP platforms such as SAP or SAGE to support engineering and procurement documentation workflows.
Maintain strict confidentiality of technical, commercial, and contractual information.
Coordinate proactively with cross-functional teams to ensure timely submission, review, and approval of project documentation.

Qualifications and Experience:

Qualifications

• Bachelor's Degree or Diploma in:
  • B.Com
  • BBA
  • BMS/BBS
  • BA
  • Engineering (preferred)
  • Or an equivalent qualification.

  Experience

  • 3 to 10+ years of experience in Document Control, Engineering Documentation, Project Coordination, or Technical Administration within an engineering or EPC environment.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Teams).
Working knowledge of Electronic Document Management Systems (EDMS).
Experience with SAP, SAGE, or other ERP platforms.
Basic knowledge of AutoCAD for document and drawing corrections.
Strong document numbering, revision control, transmittal management, and document tracking skills.
Excellent typing, formatting, and document editing abilities.

Preferred Industry Background:

Candidates from the following industries will be preferred:

• Oil & Gas
• EPC
• Petrochemical
• Refining
• Power
• Heavy Engineering
• Industrial Manufacturing

Desired Competencies:

Exceptional attention to detail and organizational skills.
Strong written and verbal communication skills in English.
Excellent coordination, stakeholder management, and follow-up abilities.
Ability to manage multiple projects and meet stringent deadlines.
High level of professionalism, integrity, and confidentiality.
Self-driven with a proactive approach toward process improvement and operational excellence.