Project Engineer - Vapor Control

Team: Project Engineering

Location: Mumbai

Commitment: Full-time

Workplace Type: onsite

Job Responsibilities & Expectations:

• Establish and maintain the Master Document Register in coordination with the Project Team.
• Communicate and liaise effectively with Project Teams, Suppliers, Third-Party Inspection Agencies, and the Client to ensure smooth documentation flow, project handover, and closure.
• Manage the complete document workflow electronically, ensuring traceability and accessibility.
• Ensure Document Management adheres to established procedures and standards, including document numbering, formatting, issuance, review, dispatch, recording, and archiving.
• Process incoming documentation such as Drawings, BOQs, Purchase Orders, and Invoices.
• Handle outgoing documentation and ensure proper distribution to respective stakeholders and departments.
• Maintain control and coordination of all project-related documentation; ensure that the latest approved versions are distributed and accessible both internally and externally.
• Ensure all drawings and documents are correctly identified, distributed, filed, and stored.
• Assist in the preparation, collation, and issuance of weekly/monthly reports.
• Monitor the review and approval process of technical documents in accordance with the document control index and project schedule.
• Track documentation progress and generate internal and external overdue reports as required.
• Set up project folders and facilitate effective project communication workflows.
• Provide support in Procurement Activities, including floating enquiries, receiving offers, generating bid tabulations, and creating purchase orders.
• Follow up on purchase order placements, manage sub-vendor documentation, and oversee approval processes.
• Handle Notifications of Inspection, Inspection Reports, and Release Notes.
• Assist in dispatch coordination and logistics for bought-out items.
• Support the preparation of project correspondence, minutes of meetings, and track action items effectively.

Requirements:

• Bachelor’s Degree in Engineering (Mechanical / Chemical).
• Minimum 5 to 8 years relevant experience in project engineering, document control, or project coordination, preferably in EPC, construction, or manufacturing sectors.
• Familiarity with engineering drawings, BOQs, technical specifications, and procurement documentation.
• Working knowledge of document control systems and software (e.g., EDMS, SharePoint, Aconex, or similar platforms).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with MS Project or similar tools is a plus.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent communication and interpersonal skills, with a proactive and collaborative approach.
• Ability to work under minimal supervision and take initiative in resolving project issues.
• Exposure to procurement workflows, vendor coordination, and inspection documentation is desirable.
• Attention to detail and a commitment to maintaining high documentation standards.