Expediting Engineer - QA/QC

Team: Inspection

Location: Mumbai

Commitment: Full-time

Workplace Type: onsite

Key Responsibilities:

• Monitor and expedite sub-vendors supplying raw materials (plates, forgings) and bought-out items such as valves, instrumentation, and critical components.
• Track vendor production schedules and ensure alignment with project delivery milestones and critical path requirements.
• Conduct or coordinate field expediting visits to vendor facilities to verify actual progress against planned schedules.
• Follow up on engineering clarifications, material procurement status, free-issue materials (FIM), documentation readiness, packing lists, and dispatch readiness.
• Identify supply chain risks such as material shortages, fabrication delays, or resource constraints, and implement recovery or mitigation plans.
• Review fabrication drawings and guide vendors on optimal fabrication sequencing to ensure first-time-right execution.

Production Coordination (Internal & External):

• Coordinate closely with internal production, procurement, and engineering teams to ensure fabrication milestones (cutting, forming, welding, NDT, testing, coating) are achieved as per schedule.
• Ensure timely availability and progression of critical quality and engineering documentation, including ITPs, welding procedures, MDR documentation, and quality records, to avoid dispatch delays.
• Monitor fabrication progress and proactively address any deviations from the project timeline.

Project Reporting & Stakeholder Management:

• Provide regular progress updates and expediting reports to Project Engineering and Project Management teams, highlighting risks and mitigation plans.
• Coordinate with third-party inspectors (TPI), client representatives, and quality teams to ensure inspections and hold points are completed without impacting schedules.
• Maintain effective communication with vendors while ensuring accountability and adherence to commitments.

Logistics & Dispatch Coordination:

• Ensure readiness for dispatch by coordinating completion of final documentation, inspection clearances, packing, and logistics arrangements.
• Track transition of equipment from fabrication completion to shipment, ensuring timely vehicle placement and dispatch.
• Support project close-out activities by ensuring completeness of vendor documentation and delivery records.

Required Qualifications & Experience:

• Experience: 4 to 8 years of relevant experience in vendor expediting, vendor management, or production coordination within the fabrication of process plant equipment for Oil & Gas, petrochemical, or related industries.
• Education: Degree or Diploma in Mechanical, Production, Fabrication Engineering, or a related discipline.
• Industry Exposure: Hands-on experience with fabrication of pressure vessels, heat exchangers, structural skids, or similar engineered equipment.
• Technical Knowledge: Strong understanding of the complete fabrication lifecycle: Engineering → Procurement → Fabrication → Testing (Hydro/Pneumatic) → Coating → Dispatch.
• Project & Planning Skills: Ability to interpret production schedules and project plans; familiarity with MS Project or Primavera P6 is an advantage.

Key Competencies:

• Strong expediting and vendor coordination skills.
• Ability to identify bottlenecks and drive timely resolution.
• Effective negotiation and vendor relationship management skills.
• High level of ownership, accountability, and attention to detail.
• Strong communication and cross-functional coordination abilities.
• Willingness to travel for vendor visits and expediting activities as required.