Assistant Project Manager

Location: Livermore, ME

Department: Operations

The Assistant Project Manager (APM) supports the Project Manager in planning, coordinating, and executing construction projects from pre-construction through closeout. This role helps ensure projects are completed safely, on time, within budget, and in compliance with contract requirements. The APM works closely with field teams, subcontractors, vendors, and internal departments to support project delivery.

Key Responsibilities

Project Coordination

• Support execution of pipeline infrastructure, CCTV inspection, and rehab/replacement projects
• Coordinate subcontractors, vendors, and stakeholders to maintain project flow
• Track schedules, milestones, and deliverables to ensure on-time progress

Budget & Cost Control

• Assist in managing project budgets, cost tracking, and forecasts
• Review invoices and subcontractor pay applications for accuracy
• Support change order processing and identify potential cost impacts

Documentation & Contracts

• Maintain and manage project documentation (RFIs, submittals, drawings, change orders)
• Ensure plans/specs are current and properly distributed
• Support contract administration and compliance requirements

Communication & Field Coordination

• Act as liaison between project teams, field staff, subcontractors, and vendors
• Participate in meetings, document and distribute key updates
• Communicate progress, risks, and issues to the Project Manager

Schedule & Procurement

• Assist in maintaining project schedules and tracking critical milestones
• Coordinate material procurement and delivery timelines

Project Closeout

• Support project closeout, including punch lists and final inspections
• Ensure all warranties, manuals, and closeout documentation are complete

Qualifications

• Bachelor’s degree in Construction Management, Engineering, or related field preferred.
• 1–3 years of experience in construction project coordination or management support.
• Proficiency in construction management software
• Proficiency in Microsoft Office (Excel, Word, Outlook).

 Competencies

• Understanding of construction drawings and specifications.
• Knowledge of construction contracts and change management.
• Experience coordinating subcontractors and vendors.
• Highly Organized
• Excellent Problem-Solving Skills and ability to take decisive action.
• Time and Organization Management.
• Collaboration and Team Leadership; ability to multitask and handle competing priorities between business needs, organizational issues and sound customer relations.

Position Type/Expected Hours of Work:

This is a full-time, exempt position. Days and hours of work are typically Monday through Friday. - Flexibility is required as job duties demand.

Benefits - we offer a competitive total compensation package including health, vision, and dental insurance, 401K retirement plan, income protection insurance, off the job accident insurance, PTO and more!

Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

About the Company

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!