Program Manager - Employee Events

Team: Employee Success - NA

Location: Massachusetts - Boston

Commitment: Full-Time

Workplace Type: remote

The Role

What You’ll Do

Source, evaluate, and manage external vendors suited for team offsites to ensure alignment with group size, event objectives, and budget.
Lead contract negotiations with vendors, including hotels, transportation providers, restaurants, and other event partners to secure favorable terms, pricing, and service levels.
Track vendor performance and maintain a database of trusted partners.
Partner with facilities teams to support on-site event setup, signage, and workspace accommodations.
Work closely with internal managers to align event goals.
Facilitate event debriefs and gather feedback to continuously improve vendor selection and process.
Evaluate existing vendor relationships, merchandise offerings, and processes to ensure the company merchandise “swag” is of high quality and a provides a peerless experience.
Coordinate the approval process for the local community holiday and summer parties throughout the globe.

Requirements

5+ years of experience in planning, executing, and evaluating events and meetings.
Demonstrated ability to negotiate contracts, manage vendor relationships, and secure favorable terms with venues and suppliers.
Proactively worked to identify trends, anticipate needs, and build events that are aligned with internal customer needs.
Excellent organizational skills, experience managing multiple projects simultaneously, strong attention to detail.
Built collaborative cross-functional partnerships within the business. Comfortable advising, and pushing back as appropriate, with managers at all levels of the organization.
Demonstrated success in addressing challenges and adapting to unforeseen circumstances during event planning and execution.

Nice to Have

Existing contacts and experience planning events in locations with US Veeva offices (Pleasanton, Boston, New York City, Columbus, Pleasanton, Madison)
Demonstrated experience building processes and database of vendors from the ground up.

Interviewing with Veeva

We value your time and believe in a transparent hiring process. Here is the process you can expect.

Follow the application process and submit your resume.

Within 3 days, you will receive a link to a personality assessment administered by a third party.

Once you complete the assessment, our team will review your full application package and follow up via email with our decision.

If moving to the interview stage, the process is as follows:

1. A conversation with the hiring manager
2. A practical case exercise
3. A final conversation with our group's Senior Leader.

Once all interviews are complete, the manager will be in touch with a final decision.

Perks & Benefits

Medical, dental, vision, and basic life insurance
Flexible PTO and company paid holidays
Retirement programs
1% charitable giving program

Compensation

Base pay: $75,000 - $125,000
The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.