Project Coordinator - PLM Implementation

Team: Lightspeed PMO

Location: Ottawa, Ontario

Commitment: Full Time Hire - (FTE with Benefits)

Workplace Type: hybrid

Key Responsibilities

Project Coordination & Governance

• Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies.
• Track progress against project objectives and communicate schedule impacts or delays.
• Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required.
• Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives.
• Support preparation and coordination of program reviews, milestone reviews, and program governance meetings.

Stakeholder, Team & Vendor Coordination

• Coordinate project meetings, workshops, working sessions, and leadership reviews.
• Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions.
• Assist with project communications, presentations, executive updates, and stakeholder engagement activities.
• Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams.
• Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables.
• Support change management, user engagement, communication campaigns, training coordination, and adoption activities.

Reporting & Documentation Management

• Collect project performance data and maintain project dashboards and reporting tools.
• Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics.
• Manage project repositories and document control processes to ensure information is organized and accessible.

Qualifications & Experience

Required

• Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field. Equivalent combinations of education and experience may be considered.
• 3-6 years of experience in project coordination, project administration, PMO support, or project management support roles.

Key Competencies

Successful candidates will demonstrate:

• Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs.
• Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes.
• Ability to influence and coordinate across teams without direct authority
• Previous experience working with external vendors, consultants, and implementation partners.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience in preparing project reports, presentations, meeting documentation, and executive-level communications.
• Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint)
• Experience in using Smartsheet, and Oracle Primavera is considered an asset
• Excellent written and verbal communication skills
• Strong collaboration and teamwork skills

Security and Compliance Requirements

Canadian Reliability Status (Minimum) is required
Eligibility for Controlled Goods Program (CGP) Registration is required
Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations

Working Environment

• This role has no direct reports but will work and interact with multi-disciplinary teams.
• Working conditions are typical of a downtown Ottawa office environment.