Project Management Assistant- Water

Location: Edmonton, AB, Canada

Your Opportunity

We are seeking a Project Management Assistant in Alberta to support our Project Management team throughout the region. The Project Management Assistant works in conjunction with the Project Managers and Project Technical Leads to create and manage the day-to-day administration, contracting, reporting, invoicing, earned value management, scheduling, Accounts Receivable/Payable, insurance, progress reporting and baseline versus actual cost accounting and scheduling of the project. This role will work directly with Project Managers and Leaders.

Your Key Responsibilities

• Administering contracts from initialization to close-out. 
• Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle and follow up with PM’s and client contacts and sub-consultants as directed.
• Processing subcontracts, insurance requirements and accounts receivables/payables.
• Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files. 
• Prepares, or assists in the preparation of contract documents, letters, or reports as assigned.
• Will need to learn client communication portals for the transmittal of contract related documents and invoices. 
• Coding of invoices and expense reports. Includes correspondence with sub-consultants/vendors and project accountants on revisions of invoices, as necessary. 
• Assist PMs with ISO-9001 Quality Management System compliance and internal/external project audits. 
• Work with Project Technical Leads, Project Managers, and Business Unit Leadership to track, analyze, and keep project financials in order. 
• Responsible for entering and maintaining staffing resource assignments into internal resource management tools. 
• Ability to receive and work with necessary information in various formats (i.e., via reports, spreadsheets, emails, team and client meetings, project schedules). 
• Develop a working knowledge of Oracle PM Dashboard. 
• Act as primary point of contact for facilitating administration activities including tracking and logging Requests for Information, submittals, document management and control, project controls and similar actions. 
• Routinely perform administrative support functions such as document production, editing and formatting; manage and maintain project files; coordinating travel arrangements; employee expense reports, file management, project invoice coding, etc.

About Us

Communities everywhere share the need for clean water. And as they work to meet that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource.

Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.

About the Organization