Administrative Assistant / Office Manager

At Skeepers, our ambition is to connect brands and consumers worldwide through authentic UGC experiences. How? By providing consumers with engaging shopping experiences through a suite of UGC solutions.  

Join a team of over 400 employees, where international ambition enriches our company culture. You will be part of a rapidly growing scale-up, offering the opportunity to take on diverse responsibilities and build your career growth prospects. Each team member contributes to Skeepers' growth so that we can all grow together.  

We trust our employees - Get involved in our projects and help drive Skeepers' innovation. 

Reporting Structure: 
Directly to the Lead Workplace and People Experience  
and Functionally to the CEO 

Main Responsibilities

As an Administrative Assistant and Office Manager, you will play a central role in ensuring the smooth organization of daily tasks while overseeing the efficient operation of the office and supporting the executive committee. 

As the Administrative Assistant: 

• Provide administrative support to the executive committee, managing the daily operations of the executive committee 

• Perform calendar management according to evolving business needs, including scheduling, planning, note-taking, and follow-up tracking 

• Manage and organize the CEO's schedule, logistics, and coordination 

• Plan and support meetings and events 

• Act as the main contact for senior leaders and team members by setting up meetings, tracking deadlines, and ensuring the timely completion of initiatives 

• Provide support to the executive committee (Comex) members as needed 

• Handle confidential information regarding certain strategic matters 

As Paris Office Manager: 

• Office Supplies & Equipment Management: Ensure a well-stocked and functional workspace. 
• Coordination with External Providers: Handle maintenance, cleaning, and other service suppliers to ensure the smooth running of the office.  
• Internal Event organization: In coordination with the other OMs, organize events to boost team culture and engagement. 
• Internal Social Media Engagement: Contribute to animating and engaging with internal social media networks. 
• Onboarding & Administrative Support: Assist with the onboarding process, cross office coordination or other administrative tasks, when needed.  

This role is a unique opportunity to work closely with senior management while actively contributing to the company’s optimal functioning. 

You will be the ideal profile, if you have: 

• Experience: At least 3 years of experience as an Administrative Assistant for a high-level executive or Office Manager 

• Languages: Excellent proficiency in French and English, both spoken and written 

• Technical Skills: Excellent proficiency with office tools (Office Suite, electronic calendar management, etc.) 

Interpersonal Skills: 

• Rigorous, organized, and attentive to detail 

• Proactive and dynamic, able to handle multiple tasks simultaneously, to anticipate needs and take initiatives  

• Discreet and reliable, able to handle sensitive information with confidentiality 

• Excellent ability to interact with people at all levels, both internally and externally 

• Highly available and flexible to meet the needs of the CEO 

• Strong sense of prioritization, able to work under pressure 

• Team-oriented with a strong sense of service 

• Problem-solving mindset, with a proactive approach to identifying and addressing challenges