Project Finance Manager, Guatemala

General Responsibilities

• Ensure that country set up adhere to Search’s policies, donor and auditor requirements
• Implement Search’s financial systems, routines and procedures
• Maintain overall budget control and monitor cash flow
• Management of Finance team
• Training of Managers and staff with financial responsibilities
• Provide regular analysis and reports

Specific Responsibilities

• Ensure that daily bookkeeping is performed, utilizing Search’s finance system (Intacct)
• Ensure month-end and year-end accounting closing is done on time and following Search’s financial procedures
• Responsible to ensure adequate filing system for all financial documents
• Ensure timely payments: payroll for local staff, social security, income tax, consultants and vendors; in accordance with Search’s financial procedures and policies
• Monitor project cash flow
• Maintain the Operating Budget regularly to ensure the country project needs align with donor funding
• Responsible to coordinate with program units to develop costed work plans and revenue projections on a quarterly basis
• Prepare BvA reports (in donor currency) and participate in monthly review meetings 
• Prepare donor financial reports
• Prepare and provide a monthly financial overview report to CO management
• Develop, review and update finance SOPs for the country program in coordination with HQ Finance
• Ensure electronic archiving of supporting documents is done in a timely manner
• Conduct finance checks and validation of expenditures
• Conduct training on financial procedures and donor regulations to Search’s finance and non-finance staff on the project
• Responsible for carrying out financial pre-award capacity assessments of potential partners for sub-awards
• Contribute to development of sub-contract budgets and agreements in coordination with the program units
• Conduct partners’ staff finance related training/orientation
• Ensure timely payments to partners and review of partners financial reporting (including supporting documentation)
• Responsible to ensure sub-grants compliance - ensure that all financial procedures, including cash management, procurement, advance settlement, salary distribution, etc. are compliant with Search and donors’ policies and procedures
• Other duties that are broadly in line 

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

• Manages overall strategy and vision. Provides functional and program/project management. Anticipates and plans for needs and takes action accordingly. Provides guidance to direct reports or matrixed team members.
• Develops and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and Search’s network of experts critical to the area of purview.
• Modifies a planned course of action in response to new information or new circumstances.
• Responds to changing circumstances and expectations readily.
• Articulates Search/function program/project goals and objectives within and external to Search. Develops program objectives that reflect broader Search strategies and approaches.
• Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.
• Assesses risks and opportunities to lead decision makers to a favorable outcome.
• Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity.
• Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.
• Works with employees to set and communicate performance standards that are specific and measurable.
• Anticipates the consequences of situations and plans accordingly.
• Analyzes the costs, benefits, risks, and chances for success in making a decision.
• Provides coaching and mentoring to staff.
• Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.

Type and Nature of Contacts

• Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
• Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
• Interacts with the country office and regional staff.

Required Skills

• University level in economics, accounting, finance, business or a related field
• At least nine (9) years of experience in management, finance and administration, preferably within an international NGO.
• Experience with USAID Contracts is an advantage
• Fluency in written and spoken Spanish and English is required