Executive Assistant, People

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

• Manage executive calendars, keeping an expert eye on all details of calendaring, ensuring correct prioritization of meetings, and flagging and mitigating potential conflicts  
• Coordinate and schedule meetings, events, and project timelines.  
• Updates and reports on current status of cross-functional projects utilizing centralized project management tool Monitor and manage email and all correspondence. 
• Facilitate effective communication within the team and with other departments. 
• Manage travel and event logistics, including air, lodging, and transportation bookings and all expenses.  
• Uphold the highest level of professionalism and discretion when handling highly confidential information.    
• Build relationships throughout the company and with external partners as needed for efficient and effective work.  
• Serve as the HR Team coordinator working with the HR Leadership team as well as throughout the HR organization.   
• Maintain a high-level understanding of the business and how it operates while navigating continuous changes.
• Provide support to new members of the team to ensure they are onboarded and integrated smoothly.
• Assist in drafting and editing documents, presentations, and correspondence. 
• Assist with other tasks as needed. 
• Engage throughout the Scout organization and closely partner with other Executive Assistants and Team Coordinators.
• Seek to build community and collaborative positively across departments and with multiple executives.
• Be a Scout ambassador by positively representing the company and culture.   

Location & Travel Expectations: The responsibilities of this role require attendance at in-person meetings and events. This role will be remote first with the expectation that the role is then based out of the Scout Motors Headquarters location. This role is not eligible for remote work in New York City. Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company. 

What you’ll bring 

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:

• Minimum 7+ years of administrative experience
• Minimum of 2+ years supporting a C- Level executive in a fast-paced environment 
• Experience in team coordination, project management, or administrative support is beneficial
• Excellent prioritization skills based on a sharp understanding of business priorities 
• Experience in streamlining processes and creating efficiencies   
• Expert organization with global calendar management, including arranging global travel   
• Experience managing confidential and sensitive documents and meetings demonstrating superior judgement and discretion 
• Excellent organizational and time-management skills. Strong communication and interpersonal abilities 
• Willingness to operate in a start-up setting, accepting fast-paced deadlines, and continuous changes with an eagerness to learn   
• Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while creating a solution 
• Highly proficient with Microsoft office suite 
• Strong learning agility with the ability to learn quickly various systems, tools, and processes 
• Detail-oriented, proactive, and able to work independently. Strong problem-solving skills and a positive attitude 

What you'll gain

The benefits of joining Scout include the chance to build products and a company from the ground up.  This is a chance to create something new and lasting – with an iconic brand at its foundation.  In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:

• Competitive insurance including:
  • Medical, dental, vision and income protection plans
• 401(k) program with:
  • An employer match and immediate vesting
• Generous Paid Time Off including:
  • 15 days planned PTO, as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays, annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

Pay Transparency

This is a full-time, non-exempt position eligible to receive an hourly pay rate and to participate in an annual performance bonus program. Final hourly pay rate offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent.

Initial base hourly pay range = $43.00 - $48.00 per hour

Internal leveling code: S12

Notice to applicants:

• Residing in San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, Scout Motors will consider for employment qualified applicants with arrest and conviction records. 
• Residing in Los Angeles: Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance. 
• Residing in New York City: This role is not eligible for remote work in New York City.