Senior Executive Assistant - Business Systems

About the role:

Samsara is searching for a highly adaptable, motivated, and execution-oriented Senior Executive Assistant. This EA will directly work with two to three VPs within our Business Systems Team and will be responsible for executing business-related administrative duties such as calendaring, travel, expenses, event planning, and ad hoc project management. The ideal candidate is self-directed, a fast learner capable of managing a varied workload from multiple inputs, and can prioritize the day-to-day against the bigger picture.

In this role, you’ll report directly to a Business Systems Team executive and collaborate with a team of fellow EAs. Your primary responsibility will be to work alongside your executives to provide top-tier administrative support. 

This role is a remote position open to candidates based in Canada.

You should apply if:

• You want to impact the industries that run our world: Your efforts will result in real-world impact—helping to keep the lights on, get food into grocery stores, reduce emissions, and most importantly, ensure workers return home safely.
• You are the architect of your own career: If you put in the work, this role won’t be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development, countless opportunities to experiment and master your craft in a hyper growth environment.
• You’re energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
• You want to be with the best: At Samsara, we win together, celebrate together and support each other. You will be surrounded by a high-caliber team that will encourage you to do your best. 

In this role, you will: 

• Manage and optimize multiple executive calendars
• Plan and book complex travel itineraries
• Manage all work-related expense reports on your executive’s behalf
• Create and manage agendas for departmental staff meetings
• Lead the planning and execution of internal events (offsites, team-building, etc.)
• Be a representative of your executive, including meeting coordination, email correspondence, and liaising between departments and key stakeholders
• Anticipate and react to executive requests in an expedient manner 
• General administrative duties and ad hoc requests as needed 
• Champion, role model, and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices

Minimum requirements for the role:

• 5+ years of experience as an Executive Assistant / Administrative Business Partner working at a fast-paced high tech company managing multiple executive global calendars, planning and booking complex global travel itineraries
• Strong problem-solving skills and attention to detail  with the ability to organize, multi-task, and prioritize business needs
• Strong writing and verbal communication skills 
• Ability to be resourceful, flexible, and proactive with a strong bias to action
• A strong sense of direction around sensitive scenarios, confidential information
• Familiarity with tech industry and corporate business structure
• Friendly and professional demeanor and is excited about contributing to our team culture
• Experience using G-Suite, Microsoft Office, Zoom, Expensify, Netsuite, and Slack, or tools like them
• Bachelor's degree or equivalent experience is required