Assistant to VP/SVP

Company:

Qualcomm Technologies, Inc.

Job Area:

Administration Group, Administration Group > Administrative Support

General Summary:

We are looking for an executive assistant who has a positive attitude, is flexible, self-motivated and eager to support the VPs and SVP within the Automotive BU. The candidate should maintain an elevated level of professionalism, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Must be able to maintain a high level of confidentiality. The candidate will manage daily calendars, keep teams informed with new changes, prepare complex travel arrangements, and complete travel expenses. The candidate will be working with external vendors; interact with visitors; meeting deadlines; being responsive and results oriented; problem solving; communicating effectively and professionally all levels of employees and external contacts is a must.  She or He will also need to attend meetings and participate in topics, capture action items and publish notes. This job also requires a person who is reliable, pays attention to details, and overall has good work ethic.

Responsibilities:

·         Manages calendar and appointments, resolves scheduling conflicts coordinating with attendees

·         Creates travel plans and itineraries, chooses travel accommodations within budgetary constraint

·         Organizes and coordinates internal and external meetings; manages detailed logistics as necessary

·         Organizes team events or luncheons including budgeting, vendor selection, and vendor management

·         Attend meetings to participate in topics, capture action items and publish.

·         Coordinates activities between departments and outside parties

·         Manages expense reporting process for the executive and leadership team members

·         Manages and maintains executive level contacts inside and outside of company

·         Writes, tracks and maintains complex correspondence in support of the executives

·         Responds to inquiries from company executives, internal stakeholders, and external contacts

·         Generally works on problems of diverse scope and complexity

·         Develops processes to prioritize activities, proactively initiate tasks, and oversee items to completion

·         Operates with little oversight to perform required responsibilities

·         Anticipates the needs of the VPs/SVP and acts to carry out day-to-day tasks, and on routine issues

Minimum Qualifications:

• Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
OR
Associate's degree and 6+ years of Administrative Assistant or related work experience.
OR
High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.

*Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Preferred Qualifications:

•    5+ years of work experience in a role requiring interaction with SVPs.

•    5+ years of experience working in a global, matrixed organization.

Principal Duties and Responsibilities:

•    Provides complex assistance and support to a VP, SVP, and/or C-suite executive.
•    Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures.
•    Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders.
•    Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. 
•    Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.).
•    Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation.
•    Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails.
•    Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events.  These events may include external customers and vendors. 
•    Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures.

Level of Responsibility: 

•    Works independently with no supervision.

•    Provides supervision/guidance to other team members.
•    Decision-making is significant in nature and affects work beyond immediate work group.
•    Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.

•    Works within the prescribed budgetary objectives of the department.

•    Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions).
•    Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively.

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.

EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

 

Pay range and Other Compensation & Benefits:

$36.15 - $54.23

The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm.  We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus).  In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer – and you can review more details about our US benefits at this link.

If you would like more information about this role, please contact Qualcomm Careers.