Temporary Data Coordinator

Location: Pittsburgh, PA

The Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing meaningful community engagement opportunities in Western Pennsylvania and throughout the United States. 
 

The Pittsburgh CLO, the largest not-for-profit musical theatre producer in Western Pennsylvania, is seeking a self-motivated, detail-oriented and inquisitive Data Coordinator. This temporary position provides technical, administrative, and analytics support for the Pittsburgh CLO and assists with its’ revenue functions, both earned and contributed.  

If you have a strong passion for the arts, we want to hear from you!  

What you’ll do: 

• Manage, oversee and maintain donor and patron database in Tessitura and OneCause including the accurate entry of all donation information into database; Assist with contact record maintenance, data cleanup, and overall list hygiene within Tessitura 

• Process donor transactions upon receipt, ensuring accurate recording of donations and donor information, including daily posting reports

• Create, customize, and manage donor and patron lists to support telefundraising, robo-calls, direct mail, email and special campaigns 

• Create and schedule fundraising and earned revenue reports and dashboards, ensuring data accuracy 

• Work with the Development Coordinator and Development Associate to generate and customize donor acknowledgement letters on a weekly basis, generate solicitation letters and other correspondence as needed to ensure timeliness of communications to donors 

• Create and maintain campaigns in Tessitura and OneCause; Generate monthly campaign reports, pledge reminders and donor listings 

• Build and manage all PCLO promotional codes and maintain dashboards in Tessitura Analytics to track usage and measure campaign performance 

• Work proactively with the Finance department to ensure accuracy in donation records, including monthly reconciliations and reports; assist with reporting needs for annual fiscal audit and tax return preparation 

• Assist the Manager of Institutional Giving and other members of the Development department with completing grant applications and reports including Data Arts 

• Assist with donor relations, donor campaigns and events  

• Perform data analysis and research in donor and patron databases to support work on joint data-focused projects 

• Ensure proper training for individuals processing Tessitura and OneCause data entry 

• Coordinate technology needs for Development & Marketing Department including special event technology needs  

• Maintain Development sections of CLO’s website and CLO’s profile on web-based giving programs  

• Generate letters, correspondence, proposals and other solicitation and promotional materials as necessary 

• Generate supporting materials and reports for Board of Directors and Board Committee meetings 

• Represent Development team at data management meetings as schedule allows 

• Manage Development tickets with ISTS/Tessitura support team 

• Research and create detailed profiles for major donor and foundation grant prospects 

• Design and maintain processes for measurement, tracking and reporting donor information 

• Assist with the planning and implementation of the development program 

• Perform other tasks as assigned by the Director of Development to advance the goals and objectives of the CLO 

What you’ll need:  

• Bachelor’s degree or equivalent experience in a related field such as Development, Data Analytics, Administrative Services, Accounting, Computer Sciences, or related field 

• 3 years’ experience in a non-profit or community organization in development, database management, prospect research or marketing 

• Excellent computer skills, including donor/customer database programs and Microsoft Office Suite; Experience with Tessitura and/or OneCause highly preferred 

• Outstanding customer service skills 

• Excellent organizational skills with demonstrated attention to detail and accuracy 

• Strong aptitude for oral and written communication 

• Ability to work quickly and accurately in a fast-paced environment 

• Flexible and skilled at juggling multiple projects at once with the ability to adapt quickly 

• Ability and willingness to work nights and weekends, when necessary 

• Engaged in and inspired by Musical Theater 

What we offer:   

• Hourly compensation starting at $24.00 per hour, commensurate with experience 

• Full-time, temporary, non-exempt position with a dynamic organization and engaged team 

• Anticipated dates of the position are ASAP through December 2026 

• Hybrid schedule preferred; fully remote possible for a candidate with very strong expertise 

• Perks include free tuition for CLO Academy classes and free tickets to CLO productions 

It is the continuing policy of Pittsburgh CLO to afford equal employment opportunity to qualified individuals regardless of their race, color, religion or belief, age, sex, gender identity or expression, national origin, ancestry, sexual orientation, physical or mental disability, veteran status, or family or parental status and to conform to all applicable laws and regulations to that regard. This policy of equal employment opportunity comprehends all aspects of the employment relationship, including application and initial employment, promotion and transfer, administration, and the application of service, retirement, seniority and employee benefit policies.