Executive Assistant, Germany Berlin, Germany

Become a Part of the NIKE, Inc. Team

NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it’s about each person bringing skills and passion to a challenging and constantly evolving game.

WHO YOU’LL WORK WITH

In this role, you will work closely with two Sr. Leaders, providing high- level administrative and operational support to ensure their day-to-day responsibilities run smoothly. You will collaborate with various internal teams across departments, as well as external stakeholders to facilitate effective communication, scheduling and coordination.

WHO WE ARE LOOKING FOR

As Executive or Admin Assistant to Sr. Leader(s), you will be primarily responsible for optimizing Sr. Leader(s)time and promoting a positive company image. Through your duties, you will maintain relationships between the Sr. Leader(s), his/her key stakeholders, his/her employees and external NIKE contacts.

COMPETENCIES & SKILL SET

• Excellent communications skills – written and verbal
• Courteous, friendly, and tactful
• A pro-active and structured team player in a fast-moving environment
• Responds positively to change, ambiguity, adversity and pressure
• Flexible, resourceful, and strategic multi-tasker
• Works individually and takes accountability for results
• Analytical with an eye for detail
• Maintains confidentiality and discretion
• High empathy and strong people skills
• Embodies NIKE’s maxims, always maintains high ethical standards and leads by example

WHAT YOU’LL WORK ON

As an Executive or Admin Assistant, you will perform a wide range of tasks, including but not limited to:

ADMIN TASKS

• Control/track department budgets as well as Purchase Order management
• Complex calendar and expense management
• Manage and coordinate internal and external correspondence, both digital and physical
• Handle sensitive and confidential information

OFFICE MANAGEMENT

• Coordinate and manage office logistics as the central person overseeing the daily operations of the office for internal and external contacts (from preferred partners, to accounts, to athletes, etc.)
• Coordinate and supervise high level Space Planning/moves for department/office
• Manages, co-ordinates and facilitates the local showroom set-up with commercial teams for seasonal account engagements

TRAVEL

• Control/track (team) travel support
• Assess & coordinate high risk travel activities for Team Lead/ visitors in partnership with Security.

EVENTS & MEETINGS

• Coordinates office activities and events in partnership with GPS
• Organize, coordinate, and supervise the logistics for Global Visits, (Global) Leadership Team Meetings, Country Tours, Café Meetings, etc.
• Provide support for meetings (includes coordination and minute taking), offsite planning and travel for the Sr. Leaders(s) and/or the Leadership Team
• Coordination and preparation of presentations/overviews/weekly reports

COMMUNICATION

• Establish and maintain a pro-active and ongoing communication flow between the Sr. Leader(s) and the Leadership Teams in both EMEA and Global
• In the Sr. Leader(s) absence, serve as a spokesperson for the Sr. Leader(s) and prioritize and establish guidelines for the Leadership Team as directed by the Sr. Leader(s)
• Be visible on the floor as main contact person for your manager, your team and others
• Build and maintain a strong and collaborative network amongst your team, colleagues and counterparts
• Responsible for information flow/sharing on all topics (app’s, training, etc.)

OTHERS

• Provide back-up support, including substituting for other Executive Assistants and Admin Assistants
• Participate in projects - identify, evaluate, and make recommendations to improve work processes
• Where applicable, supports the Lead City Experience
• Support Employee Service Awards program. Prepare milestone certificates, welcome for new employees
• Ordering flowers and others in special occasions
• Oversee storage of samples and manages sample sales to employees
• Control/track org charts and FTO, birthday lists (notice boards)

WHAT YOU BRING

• Prior experience as an Administrative Assistant (preferably around 5 years)
• Fluent in English (written and verbal). Proficiency in the local language is also required
• Excellent MS Office skills especially Excel and PowerPoint. Keynote (Mac) is highly desired
• Fulltime; part time hours will be considered on a case-by-case basis and may be permitted, subject to business needs
• Must be able to work flexible hours
• Must be able to travel for offsites and meetings

NIKE, Inc. is a growth company that looks for team members to grow with it. Nike offers a generous total rewards package, a casual work environment, a diverse and inclusive culture, and an electric atmosphere for professional development. No matter the location, or the role, every Nike employee shares one galvanizing mission: To bring encouragement and innovation to every athlete* in the world.

NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Job posting closes on 26th December 2024, and there is no relocation offered!