Executive – FinOps

Job Title: Executive – FinOps

Employment Type: FTC

Job Location: Gurgaon (Hybrid)

ABOUT KHAN ACADEMY

Khan Academy is a fast-paced nonprofit on a mission to provide free, world-class education for anyone, anywhere. We reach millions of students every month and are growing rapidly. We’re building a library of world-class instructional and practice resources that empowers learners. Whether they’re studying matrices, mitosis, or multivariable calculus, we want to offer students the resources to realize that they can learn anything.

ABOUT KHAN ACADEMY INDIA

Khan Academy India aims to deliver a world-class user experience to learners in India that is locally relevant and are enabled by a strong on-the-ground team and operations. Our learning system is mastery-based, which allows students to master key concepts at a pace that’s right for them before moving on to more challenging content. From serving under 500,000 learners in 2016, we are now serving almost 4 million learners a month across our websites, apps, and YouTube channels. These learners include both independent learners accessing us at home, and teacher-directed learners in schools.  Our focus is to reach the underserved by making our content accessible in local languages and by working with large public school systems. Khan Academy is already available in Assamese, Hindi, Hinglish, Kannada, Gujarati, Tamil, Marathi, and Punjabi.

LEARN MORE

• Sal’s TED talk from 2011
• Sal’s TED talk from 2015
• A glimpse of our team: http://www.khanacademy.org/about/the-team
• A glimpse of our content created: https://www.youtube.com/watch?v=ED8P8vchQJM
• Our localized content in action: http://bit.ly/khanacademyyoutube

About the Role:

The purpose of this position is to provide support to Finance & Operations function that helps daily administration of the organization

1. Key Responsibilities (80% of Time)

1.1 Facilities

• Ensuring smooth functioning of the workspace (office) including renewals and logistical requirements (Stationary, Food & Supplies, internet/Wi-Fi etc).
• Leading rental agreement renewals, negotiations etc.
• Arrangements for meetings rooms as and when required.

1.2 Employee Administration & Assistance

• Ensuring email and other system’s access for new recruits of the organization.
• Running background checks for the new members.
• Onboarding for new recruits on the organizational systems, guidelines, operations, policies and procedures including welcome them on their first day.
• Review and preparation of SOPs for smooth functioning of Fin-Ops department of the organization.
• Liasion with It team for any troubleshooting
• Liaison with Insurance companies for renewals, additions and exits for team members.
• Ensure the compliance of HR and financial policies and procedures.
• Leave management for employees monthly and sharing monthly leave data with finance team.

1.3 Asset, Equipment and Logistics management

• Managing all procurements and ensuring compliance with organization policy.
• Ensuring coding or tagging of assets and equipment.
• Arranging shipments, pick-up courier etc. for the organization.

1.4 Travel & Vendor Administration

• Travel management for the team. (in-house or through external vendor)
• Support team in planning, logistics and management of meetings, workshops and training. (in-house or through external vendor)
• Manage contracts and vendor billing and payment related processes
• Onboarding new vendors with policies of the organization
• Maintaining and updating contract tracker for timely renewals of the agreements.
• Support Finance team during audits or external due diligence as and when required.

1. Other Responsibilities (20%)

• Support Country Director as EA for meetings, travel & logistical support.

Essential requirements

• A bachelor’s degree in finance / administration with a minimum of 5 years of experience in an administrative position.
• Track record in completing administrative and operational tasks with professionalism, a high degree of accuracy and efficiency.
• Strategic planner with strong attention to detail and aspiring high standards in all outputs
• Exceptional writing, public speaking, data review skills
• Effective communication skills in English.
• Excellent working knowledge of google workspace Microsoft Office and rendering tools.
• Excellent collaboration, problem solving skills, ability to priorities a diverse and demanding workload
• Exceptional interpersonal, networking abilities.
• Meet deadlines consistently
• Time management skills, Self-starter who can identify and complete tasks with minimum supervision
• Ability to travel to project locations on need basis. (very rarely)

Desirable experience and qualities

Basic knowledge of financial procedures and compliances.