Project Coordinator (GoHighLevel & ClickUp) Night Shift

Team: Project Management

Location: Canada

Commitment: Full-time

Workplace Type: remote

Accountabilities

• Coordinate multiple projects from kickoff through completion, ensuring deliverables, milestones, dependencies, and deadlines remain on track.
• Create, assign, monitor, and update tasks in ClickUp while maintaining accurate project timelines, priorities, and statuses.
• Monitor outstanding and overdue tasks, follow up with owners, and proactively address bottlenecks, risks, and potential delays.
• Provide clear project status updates and escalate issues when additional support or decisions are required.
• Coordinate meetings and communication across clients, internal teams, vendors, and other stakeholders.
• Document meetings, decisions, action items, and follow-ups, ensuring commitments are tracked through completion.
• Support client onboarding and project implementation activities to ensure smooth transitions and timely delivery.
• Manage workflows, pipelines, contacts, tasks, and follow-ups within GoHighLevel/HighLevel.
• Maintain accurate and up-to-date CRM and project information across relevant systems.
• Support the creation and maintenance of SOPs, workflow improvements, and operational processes that increase consistency and efficiency.

Requirements

• 2+ years of relevant experience in project coordination, project management, operations, or a comparable role.
• Practical hands-on experience with ClickUp and GoHighLevel/HighLevel is required.
• Strong organizational, time-management, prioritization, and follow-up skills, with exceptional attention to detail.
• Demonstrated ability to manage multiple projects and competing priorities while maintaining accuracy and meeting deadlines.
• Strong written and spoken English communication skills, with the ability to interact professionally with clients and internal stakeholders.
• Excellent problem-solving skills and the ability to identify, communicate, and escalate risks or delays proactively.
• Ability to work independently, remain productive, and maintain accountability in a fully remote environment.
• Experience in a digital marketing agency or related setting is an advantage, particularly across client services, operations, CRM administration, marketing project management, website or campaign delivery, customer onboarding, or business process management.
• Experience collaborating with distributed or remote teams is considered a plus.

Benefits

• Fully remote, work-from-home position available across Canada.
• Permanent remote work setup.
• Monday to Friday night-shift schedule aligned with MT coverage.
• Company-provided equipment.
• Secondary Wi-Fi modem.
• 21 annual leave credits, with leave benefits beginning on Day 1.
• 100% conversion of unused leave credits.
• HMO coverage starting on Day 1.
• 13th-month pay.
• Monthly gift voucher.
• Milestone tokens for birthdays, anniversaries, and Christmas.
• Work-life balance initiatives and employee engagement activities.
• Opportunities for professional growth, continuous learning, and career development.
• Company engagement activities, including team-building events, holiday celebrations, virtual town halls, and prize-based activities.