Senior Project Manager-1

Location: New York, New York, United States of America

Remote Type: Hybrid

Time Type: Full time

Job Description

Agency:

Biolumina

Job Function:

Projects and Performance Improvement

Job Subfunction:

Business Performance and Process Improvement

Job Description:

Title: Senior Project Manager 

Company/Location: Biolumina / New York, NY 

Department/Discipline: Project Management

Senior Project Manager 

The Senior Project Manager Supervisor is responsible for coordination efforts across an agency franchise. He/she may manage multiple junior project management team members across the department. He/she organizes, monitors and routes all jobs through the agency for his/her account(s). The Senior Project Manager Supervisor keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of preparing for regulatory submissions. He/she supports the Director of Project Management with new business projects, department initiatives and helps train, monitor, evaluate and supervise the workload of the department.

Primary Job Responsibilities

Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes: 

Open job number and job site on blink when requested from account service 
Prepare and maintain job site on SharePoint to reflect accurate job history 
Setup and attend all start-up and internal review meetings 
Develop timelines with input from relevant departments 
Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important) 
Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally 
Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetings 
Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials are brought to the meeting and be able to provide timing from mechanical to release 
Route jobs through all relevant departments via eRouting system and secure signatures at all stages of the job. Ensure cover sheets are complete and contain all relevant information for each job 
Schedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors). Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meeting 
Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)
If procedures are not followed, alert the Director of Project Management 
In person client travel is required 

Manage the activities of junior project management team members including, but not limited to the following tasks: 

Review dailies, nightlies, and timelines of junior project management team members for accuracy 
Review and approve direct reports timesheets 
Demonstrate proficient use of Dynamics for timesheets and financials 
Review estimate vs. actuals report 
Submit accurate timesheets on a daily basis 
Demonstrate knowledge of and ability to plan a complete product launch 
Demonstrate proficient use of SharePoint 
Prepare and submit jobs for regulatory review 
Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm) 
Coordinate and run weekly status meetings
Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables 
Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates 
Monitor jobs and alert team to possible delays/issues, assure open communication among team members
Maintain organized email archives 
Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
Assist peers when workload permits 
Uphold the Company Values in all decisions and interactions 
Perform other job-related tasks as assigned by the Director of Project Management 

Management Responsibilities 

Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed 
Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy 
Make recommendations to Director of Project Management for any workload adjustments 
Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators 
Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations
Help Director of Project Management evaluate performance of department team members
Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions 
Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency 
Support Director of Project Management with launch and convention planning 
Support Director of Project Management with new business initiatives

Additional Responsibilities

Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department 
Responsible for reviewing all digital timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management) 
Responsible for the department needs when the Director of Project Management is not in the office 
Help interview, train, and orient new department team members to the agency, departments and accounts 
Communicate effectively and professionally
Demonstrate ability to set priorities while handling multiple projects 
Remain calm despite high pressure situations
Project a professional, positive attitude toward peers and clients
Foster a positive team atmosphere and establish credibility
Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process 
Help develop ideas to make the project management department and the agency run more efficiently 

Qualifications

College degree preferred 
Minimum of 4 years project coordination advertising experience 
Minimum of 2 years supervisory experience
Excellent written and oral communication skills 
Detail oriented
Ability to handle multiple projects and deadlines 
Positive/helpful attitude 

Biolumina’s Values 

Open Mind 

Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions 
Be respectful of others’ ideas, opinions, and diverse backgrounds 
Be flexible and adaptive to new ways of doing things 

Brave Heart 

Speak your mind…and your heart 
Courageously step forward to try something new and help others to do the same 
Be brave enough to defend your opinions—and brave enough to change them 

Ready Hands 

Be proactive and push things forward 
Reach out to offer help and raise your hand to ask for help 
Go out of your way to show gratitude  $75,500 - $120,000

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

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