Gilead Freelance Project Manager 

Project Manager, Creator & Influencer Operations 

Client: Gilead Sciences 

Reporting To: Jayne Almonte  

Location: Hybrid (NY preferred) 

Level: Manager  

Overview 

We are seeking a highly organized and proactive Project Manager to support creator and influencer marketing programs for pharma brand, Gilead. This role will serve as the operational backbone of multiple influencer workstreams, managing timelines, approvals, communications, content workflows, and cross-functional coordination across agency teams, creators, platform partners, legal/compliance stakeholders, and client teams. 

The ideal candidate thrives in fast-paced, highly regulated environments and has experience managing complex social, influencer, and content production programs from planning through execution. 

Key Responsibilities 

Creator & Influencer Program Management 

• Manage end-to-end project plans for creator and influencer campaigns across multiple Gilead pharma brands.  

• Develop and maintain master timelines, deliverable calendars, approval schedules, and launch trackers.  

• Coordinate creator onboarding, briefing calls, content submission schedules, posting timelines, and campaign milestones.  

• Ensure all deliverables remain on track and proactively identify risks, dependencies, and blockers.  

Approval & Compliance Coordination 

• Manage content review workflows across Gilead, agency partners, legal, regulatory, and PRC review teams.  

• Track submission deadlines, approval status, revisions, and final sign-offs.  

• Ensure all content and creator deliverables meet regulatory, disclosure, and compliance requirements.  

• Coordinate feedback consolidation and facilitate timely revisions with partners and creators.  

Cross-Functional Team Coordination 

• Serve as central point of contact across:  

• Internal teams: Social Strategy, Paid Social, Initiative  

• Influencer Partners Agencies and Vendors 

• External Creative Agencies 

• Client Teams  

• Lead status meetings and distribute meeting recaps, action items, and next steps.  

• Maintain clear communication across all stakeholders to ensure alignment and accountability.  

Content Operations & Workflow Management 

• Maintain internal and client-facing trackers and comms for:  

• Creator selection  

• Content development  

• PRC submissions  

• Approvals  

• Usage rights  

• Posting schedules  

• Reporting deliverables  

• Manage asset collection and organization across multiple workstreams.  

• Package up assets and posting instructions and launch readiness activities.  

Influencer & Partner Management 

• Support creator briefing processes and logistics coordination.  

• Manage communications with creator partners and influencer agencies.  

• Coordinate campaign paperwork and campaign documentation.  

• Ensure all stakeholders have the information needed to execute successfully.  

Reporting & Operational Support 

• Track campaign deliverables and performance reporting schedules.  

• Review influencer videos and flag any concerns on messaging or quality of videos for Strategist to review.  

• Support in building monthly report templates and work alongside Strategist to deliver. 

• Support development of client-ready status updates and executive summaries.  

• Monitor project health and provide regular updates to leadership.  

Preferred Qualifications 

Required 

• 4–7+ years of project management experience within social, influencer, or integrated marketing.  

• Experience managing multiple concurrent campaigns and stakeholders.  

• Strong organizational skills with proven ability to manage detailed workflows and timelines.  

• Experience working with influencer marketing programs and creator partnerships.  

• Excellent verbal and written communication skills.  

Preferred 

• Experience working within highly regulated industries (Pharma, Healthcare, Financial Services, Government).  

• Familiarity with PRC/legal review processes.  

• Experience with creator platforms, influencer agencies, and social content workflows.  

• Experience managing cross-functional agency teams.  

• Knowledge of whitelisting and paid amplification workflows.  

Success Looks Like 

• Own operational management of Gilead creator and influencer programs.  

• Centralize communications across agency, client, creator, and partner teams.  

• Improve approval process efficiency and timeline adherence.  

• Maintain accurate project trackers and reporting cadence.  

• Reduce project management burden currently spread across strategy team members.  

• Serve as the day-to-day operational lead across creator workstreams, enabling strategists to focus on planning, innovation, and client consulting