Associate Director, Budget Project Management

Location: New York, New York, United States of America

Remote Type: Hybrid

Time Type: Full time

Job Description

Agency:

PHd

Job Function:

Media

Job Subfunction:

Media Operations

Job Description:

Overview

As a Budget Project Manager, you will play an important role as the account and relationship support for all client financial matters between our clients, account management, activation and finance teams. This is a non-traditional role in a fast-paced client services environment, requiring significant attention to detail, precision and top relationship building skills. Strong problem-solving skills and commitment to seeing things to closure, along with a sense of urgency, are needed to build credible partnerships with both internal and external clients.

Responsibilities
Project Management and Communication
Ensure clear progression of related financial tasks across the business
Stewarding new client onboardings and ensuring set up is completed timely and accurately
Serve as a liaison between the client’s budget management group and the client team(s) to help coordinate projects across the business
Support strong client relationships by developing outputs for reporting deliverables and trouble-shooting as needed to meet client expectations and those of the Budget Project Management function
Help identify and trouble shoot any issues through the workflow to ensure tasks progress in a timely manner
Attend or lead periodic client-related or departmental meetings
Billing
Establish relationships with client’s finance and procurement teams and be the primary point of contact for any client related billing questions
Partner with client teams to ensure POs are received and revised in a timely fashion - Establish and monitor billing practices to ensure they are in accordance with client obligations
Act as the primary support role for all items related to client billing internally
Provide core support for ensuring timely receipt for client payment
Track and maintain clear records of billing activity
Review and support generation of core billing files and upload to client financial systems
Prepare and maintain client financial reporting reports and back up as needed

Reporting and Compliance
Ensure all appropriate documentation and authorizations are received in compliance with policies
Review documentation and workflows to ensure compliance with processes and procedures
Be familiar with and adhere to clients contractual obligations, departmental processes and procedures
Develop and maintain regular financial reports to summarize the state of the account
Review and follow up on key financial reports and ensure outstanding items are addressed on a timely basis by working with internal teams
Develop and maintain agency and client forecasting files
Assist in deliverables related to audit compliance
Enforce operations policies and best practices across the business

Qualifications
8+ years of experience with growing responsibility in Digital media client finance or budget management positions
College degree in Finance or Marketing or equivalent work experience.
Familiarity across Prisma, MediaOcean, Dynamics 365, and Cognos preferred.
Strong ability to develop and foster relationships.
Strong attention to detail, problem solving, developing solutions and troubleshooting.
Strong project management skills.
Excellent oral, written, and interpersonal communication skills. New York: $70,000.00-$125,000.00

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.