Project Coordinator - Luxury Residential Construction

Location: Long Island City, NY

• Provide administrative and operational support to Project Managers and Assistant Project Managers.
• Assist with preparing contracts, change orders, project budgets, and billing documentation.
• Process subcontractor invoices, purchase orders, and waivers of lien.
• Maintain organized project files (digital and hard copy) and ensure documentation accuracy.
• Support project meetings through note-taking, report preparation, and tracking of key deliverables.
• Maintain and update logs for RFIs, submittals, drawings, and samples.
• Review subcontractor insurance certificates and track expirations.
• Coordinate with subcontractors, vendors, and internal teams to ensure timely communication and workflow.
• Assist with close-out deliverables, including Owner’s Manuals, warranties, and turnover packages.

• 2–4 years of experience in project coordination or construction administration, preferably within luxury residential or high-end construction.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with Sage 300/Timberline and Procore a plus.
• Strong organization, scheduling, and time-management skills.
• Excellent reading comprehension, attention to detail, and written/verbal communication abilities.
• Some construction experience or familiarity with construction processes preferred.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or a related field preferred.
• Positive attitude, eagerness to learn, and ability to thrive in a fast-paced environment.

• Health insurance - medical with virtual visits and health advocate availability, dental and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness and Hospital Indemnity Insurance 
• HSA & FSA
• $50,000 worth of employer paid life insurance
  
  Optional
• Legal Plan benefits
• Identity & Fraud benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home & Auto discounts and more!