Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.
The Legal Operations Specialist will report directly to the Director of Legal Operations with cross-functional stakeholders across the legal team. This role offers the opportunity to innovate with and support multiple functions across the Legal Department. The Specialist will be responsible for 4 main workstreams: analyzing legal data & reporting on legal metrics, including reports from data that will be used for board and committee reporting, providing litigation and IP dispute resolution support, supporting eDiscovery activities, and supporting and enhancing the data privacy review process. This role requires a collaborative problem-solver who can anticipate challenges, explore issues, and cultivate creative solutions within our team!
Duties & Responsibilities
- Develop and implement data analytics strategies to support the legal department's reporting needs
- Collect, analyze, and interpret data from multiple sources to generate insights for CLO, board, and committee reporting
- Assist in litigation and disputes by capturing and reviewing documents, coordinating and streamlining document productions, providing data-driven analysis and visualizations
- Support investigations by gathering, analyzing, and dashboarding relevant data, leveraging a consistent reporting model where possible
- Track and report on Intellectual Property (IP) data to support the Innovation team with it’s management and protection goals
- Analyze and report on relevant data to enable the Data Privacy team with its goals to manage and promote compliance with data privacy regulations
- Collaborate with cross-functional teams to understand data requirements and deliver tailored solutions
- Stay up-to-date with the latest data analytics tools and techniques to optimize processes and improve efficiency
- Assist with eDiscovery by identifying, collecting, and processing electronically stored information (ESI)
- Maintain up-to-date docketing and reporting for IP, product creation, licensing, social media takedowns, brand misuse, and dispute resolution for quality management and audit purposes.
Skills & Competencies:
- Demonstrates meticulous attention to detail, outstanding organizational prowess, and the ability to optimize time management for peak efficiency
- Ability to successfully adapt to changing priorities and work demands
- Excels in fast-paced environments, adeptly balancing multiple priorities to meet critical deadlines.
- Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
- Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
- Demonstrated knowledge of - or ability to learn - laws and regulations that impact legal analysis
- Exposure to working with multiple team members and opposing interests and handling those to the best outcome for all
Required Qualifications
- Documented experience in legal operations or similar operational role, combined with strong data analytics experience & capabilities
- Ability to translate sophisticated data into actionable insights and clear, concise reports
- Excellent communication and collaboration skills to work optimally with legal professionals and cross-functional teams
- Experience in organizing, coordinating, multi-tasking, and process-improvements
- Exemplify the highest standards of integrity, ethics, and confidentiality in handling sensitive information and situations; demonstrate sound judgment, tact, and discretion when dealing with confidential matters
Preferred Qualifications
- Knowledge of legal processes and terminology
- Awareness of basic data privacy regulations such as GDPR and CCPA
- Some familiarity with GAI and AI
- Proficiency in eDiscovery tools, automation tools, and system design
- Experience working with Smartsheet
Compensation for this role is in the form of base salary. This role does not have a variable compensation component.
The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.
These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.
An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.
Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic's stock program. Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.
Additional Information - We Take Care of Our People
As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.
We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.
- Competitive pay based on the work you do here and not your previous salary
- Health coverage for you and your family in many locations
- Ability to craft your calendar with flexible locations and schedules for many roles
- Generous number of vacation days each year
- Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
- Up to 40 hours each year to use toward volunteer projects you love
- Embracing parenthood with minimum of 16 weeks of parental leave
Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to diversity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.
We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co We will reply to your request within 24 business hours of submission.
Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)
Please see here for our Privacy Statement.
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