Production Coordinator I Charlotte, NC, USA

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Job Description:

The Production Coordinator assists and coordinates the day-to-day operations of production content, logistics and business operations to support a group of assigned shows and/or sport categories. This position is based out of our Charlotte, North Carolina location.

Responsibilities

• Assist with overseeing projects within assigned sports groups and show units (i.e. sales and graphics coordination, creative content management, etc.)

• Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.

• Works in conjunction with Remote Operations and other ESPN departments to assist in developing and managing logistics and infrastructure for on-site events and telecasts.

• Work with Coordinating Producer to negotiate agreements for production services (with external personnel, companies, vendors, other entities) in conjunction with ESPN Legal and/or Contract Management

• Responsible for dealing with time-sensitive materials and decisions.

• Plans, requests and allocates production facility needs of assigned sports/shows.

• Alongside the Production Manager or Senior Coordinator, oversee scheduling of assigned personnel regarding event and show assignments, tracks personnel overtime and vacation time.

• Participates in the recruiting, selecting and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.

• Trains and guides staff, including Talent, Producers, Directors, Graphics/Playback Producers, Associate Directors, Associate Producers, Graphics Interface Coordinators, Statisticians, Content Associates, and Production Assistants on the systematic processes of assigned sport/show unit.

• Responsible for the handling and relaying of sensitive information (budgetary, fee-related, etc.).

• Organizes and distributes show production elements and materials (i.e. Sales, graphics and promotional information).

• Responsible for training new hires on Production departmental processes and procedures.

• Provides objective feedback on performance to staff and remote personnel and shares feedback as required.

• Tracks budgets and production-related expenditures for assigned shows, sport groups, and special projects to ensure/improve fiscal responsibility.

• Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives and financial goals.

• Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets and schedules.

• Traveling for productions (domestic and international) may be required.

• During Production peak times, remains accessible and is often required to work non-traditional days/hours.

Basic Qualifications

• A minimum of 2-5 years of production and/or operations experience. 

• Possesses working knowledge of the production of studio shows, remote events and/or packaged shows and different production models.

• Must possess strong organizational skills (i.e. budgeting time and prioritizing workload, accuracy and attention to detail in all tasks, ability to implement systematic processes and organize information flow).

• Must understand the value of synergy in a dynamic organization.

• Must possess strong communication skills (i.e. clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).

• Has demonstrated ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.

• Demonstrates ability to take initiative; suggest and implement ideas and solutions to problems that arise or before they occur.

• Has experience in various aspects of production management (i.e. processing contracts and invoices, creating, maintaining and distributing production information, travel management, production personnel scheduling/staffing).

• Has knowledge of the operational and logistical aspects of production planning.

• Has some financial management experience.

• Advanced knowledge of Microsoft Office programs (i.e. Office 365, Outlook, Excel, Word, One Note, and PowerPoint) and Smartsheet.

• Demonstrated passion and commitment to diversity and inclusion including inviting diverse perspectives, fostering an inclusive work environment and supporting workforce diversity.

Preferred Qualifications

• Clear understanding of the different roles needed in the production of live events.

• Familiar with new technology advancements in multimedia video production.

• Knowledgeable about the sports production landscape.

Required Education

• High school diploma

• Advanced computer skills including traditional Microsoft Office programs as well as other cloud-based and shared platforms (Microsoft SharePoint, Microsoft Teams, etc.)

Preferred Education

• Bachelor's Degree or equivalent

• Degree or course work in Communications and Sports Management

• Advanced working knowledge of the following systems/tools:

  • Zoom (advanced), Smartsheet (advanced), Slack

  • NCS, ENPS, Playbook

  • Concur, Kronos, Autoflow Invoice Management, and SAP

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