Executive Recruiting Coordinator and Project Manager

Our world class recruiting team builds the foundation of our success by finding exceptional people that share our vision. In this role you’ll find yourself partnering directly with local and global executives and organizational leaders to own key top talent hires that move the needle for the business. You’ll work closely with the global recruiting team to help build and improve local processes and identify new sourcing strategies. If you thrive on ownership and working creatively and collaboratively with teammates to make great hires, this is the role for you!

What you’ll be doing (ie. job duties):

• Coordinate phone, video, and in-person interviews in a fast-paced environment.
• Take ownership of candidates' interview process by working closely with recruiters, interviewers, and hiring managers.
• Maintain and update candidate trackers
• Schedule and prepare for Hiring Panels and candidate Roundups - including reaching out to interviewers to collect scorecards on time, ensuring all interviewers are in attendance when meeting begins
• Confidential note taking, sharing action items, and reminders after meetings
• Partner with external agencies, schedule kickoff meetings, and maintain relationships with key stakeholders for candidate intros and scheduling
• Monitor video calls to ensure both parties attend interviews and meetings in a timely manner, problem solving when appropriate
• Ensure data accuracy with candidate profiles, job requisitions, and other tracking systems
• Take on ad hoc projects to support the Executive Recruiting team and key stakeholders
• Ensure candidates have a great experience throughout the recruiting process.
• Train new hires on systems and processes, and act as an ongoing mentor.
• Prioritize core work and special projects independently. 
• Interview potential CE candidates and help source, as needed.
• Train and update general RC's on Executive scheduling and changes
• Create all training materials and documentation relevant to Executive Recruiting and scheduling
• Prep candidates for presentations providing technical support and scheduling assistance (providing additional support over video/phone calls when needed to help them prepare)

What we look for in you (ie. job requirements):

• 6+ months of previous experience in Executive coordination / candidate experience 
• Autonomy and ability to work without heavy direction.
• Have an operational mindset that can help improve our team’s processes and productivity. 
• Ability to multi-task and shuffle priorities under high-pressure time constraints.
• Desire to go above and beyond to connect with your coworkers.
• Passion/interest and understanding of technology.
• Excellent verbal and communication skills.
• Flexible working hours, providing support outside of working hours
• Capable of prioritizing tasks based on urgency
• Professional and quick communication style to work with multiple stakeholders at one time (EA's, Recruiters, Agencies, HM's, etc.)
• Provide white glove service and candidate experience to all stakeholders
• Ability to keep candidates organized with relevant information and action items with no scheduling system (i.e. without Jira)
• BS/BA degree

Job #: P60338