Project Coordinator – College of Engineering – Engineering Research Accelerator

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Engineering Research Accelerator (ERA) bolsters the College's initiatives to enhance our presence and influence in both national and international research forums. This enables us to effectively share our insights and discoveries on emerging issues. We establish strong industry connections and seek new partnerships to collaboratively develop solutions to wide-ranging problems. These solutions have the potential to generate economic value through innovative products that are useful, usable, and desirable in the marketplace.

The Engineering Research Accelerator within the College of Engineering is in search of a highly motivated professional individual who enjoys taking initiative, excels at multi-tasking and is eager to join our team. The Project Coordinator is responsible for managing administrative and logistical support, as well as project-based work within a department, sponsored projects, and other related areas. This position regularly handles sensitive matters and requires maintaining strict confidentiality and discretion. This position will also require adaptability and openness to change as the department and organization evolve.

Core Responsibilities:

• Works on multiple projects with faculty and staff across the college with changing priorities, timelines, scope, and work activities. Project assignments are flexible and need based.
• Contribute to assigned projects teams, arrange, and attend essential project meetings, take meeting notes, work on artifacts and deliverables with relevant technical personnel. Projects might include but are not limited to data analysis and assistance with workshops.
• Maintain program websites and draft effective communications with project personnel, campus community, and external stakeholders including sponsors. Serves as the point of contact with sponsors when required of position.
• Facilitate project documentation in digital forms (e.g., spreadsheets, databases, and project management software and collaboration tools).
• Provide assistance to program activities and coordinates key meetings and events for the senior level staff. 
• Program support may include supporting calls for projects by creating online submission forms, assist with coordinating web presence for specific programs, and point of contact for submissions, initial review and compilation for reviewers.
• This position will also coordinate meetings and events for these programs as well as meetings with high level visitors for the corporate/government team. This includes managing logistics such as securing space, arranging catering, facilitating visitor’s travel, and setting the agenda.
• Maintain a calendar system and track programmatic requirements such as required reports and meetings.
• Must effectively communicate these requirements to POC for each program, as well as have excellent follow up.
• Other duties as assigned.

Inclusion and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of diverse audiences. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Bachelor’s Degree or advanced degree in STEM or social sciences preferred; High School Diploma or GED required.
• Three (3) to five (5) years’ project management and relevant work experience required.
• Basic understanding of academic research environment
• Basic data management skills (Excel formulas)
• Previous project coordination and management experience
• Experience with website design, HTML and CSS; comfort with technology and learning new software tools.
• Excellent verbal and written communication; interpersonal skills are essential.
• Outstanding organizational skills, attention to detail and ability to meet sometimes inflexible timelines.
• Ability to work independently and in a team environment.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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