Business Assistant / Project Manager

Location: Tbilisi, Tbilisi, Georgia, Yerevan, Yerevan, Armenia, Portugal, Barcelona, Catalonia, Spain, Madrid, Community of Madrid, Spain, Belgrade, Vojvodina, Serbia

Department: Administrative

Workplace: remote

Employment Type: full

Description

ABOUT CARAZO GROUP

Carazo Group is an international, multi-entity group built around the premium cigar brand Adrian Magnus. We operate across Europe, Latin America, and the United States — spanning B2B distribution to retailers, B2C e-commerce, field sales in Spain's estanco channel, and bonded-warehouse logistics. We are in a phase of rapid, structured growth and are building a strong leadership layer to scale the group.

THE ROLE

You will run a rolling portfolio of the group's operational and administrative projects end-to-end — obtaining certifications, licenses, and permits; opening international bank accounts; and coordinating corporate setups across jurisdictions. You keep each project moving, chase the external parties, keep the paperwork in order, and drive things to completion so leadership doesn't have to.

Requirements

WHAT YOU WILL OWN

• Project ownership — run company projects end-to-end: certifications, licenses and permits, international bank-account openings, corporate and administrative filings, and new-entity or new-market setups.

• External coordination — work with banks, licensing authorities, notaries, lawyers, agencies, and service providers; push each project to completion and unblock delays.

• Documentation — prepare and track KYC files, corporate documents, and applications; keep everything organized, complete, and audit-ready.

• Planning & follow-through — maintain project plans, timelines, and status; follow up relentlessly and flag risks early.

• Reporting — keep the Operations Manager / CEO updated with clear, concise status.

• Support — help with broader business-assistant tasks as priorities require.

WHAT WE ARE LOOKING FOR

• Project coordination — proven track record running administrative or operational projects end-to-end, to completion.

• Organization & follow-through — exceptional attention to detail and the persistence to chase institutions until things are done.

• Bureaucracy-comfortable — at ease navigating licenses, certifications, bank onboarding / KYC, notaries, and government or corporate processes.

• English — fluent written and spoken English is mandatory — you will be in constant contact with international institutions.

• Tools — comfortable with project-management tools (Asana / ClickUp / Notion / Trello) and spreadsheets / document management.

• Self-management — reliable and remote-proven; delivers without daily supervision.

NICE TO HAVE

• Russian — you would work with a Russian-speaking team and CEO; Russian is a strong advantage.

• Domain experience — company formation, corporate administration, licensing, banking / KYC, compliance, or paralegal-adjacent work.

• Spanish — useful across our Spanish-speaking entities.

• Certification / education — a project-management certification (Scrum / PMP) or a relevant degree is a plus.

Benefits

COMPENSATION & DETAILS

• Compensation — USD 1,800–2,500 per month, depending on experience.

• Setup — full-time, fully remote, engaged as an independent contractor.

• Growth — broad exposure across the group's operations, working closely with the Operations Manager.

HOW TO APPLY

Send your CV in English with a short note on one administrative or operational project you drove to completion — what it was, which institutions were involved, and how long it took.