Senior Project Coordinator

Senior Project Coordinator

Location: Doha, Qatar
Contract: 12 Months (Outsourced Project)
Industry: Healthcare

About the Role

We are seeking an experienced Senior Project Coordinator to provide high-level administrative and project coordination support within a leading healthcare organization in Qatar. This role will work closely with senior leadership to coordinate departmental initiatives, support operational excellence, manage documentation, and ensure projects are delivered efficiently.

The successful candidate will possess excellent organizational skills, strong stakeholder management abilities, and experience supporting senior management within a healthcare, government, or large corporate environment.

Key Responsibilities

• Provide day-to-day administrative and coordination support to senior management.
• Coordinate communication and documentation with internal and external stakeholders.
• Support departmental programs, projects, and operational initiatives.
• Monitor project progress and assist with planning, scheduling, and reporting.
• Prepare reports, presentations, meeting minutes, and official correspondence.
• Conduct research, collect data, and prepare analytical reports.
• Coordinate workflows between departments to ensure smooth operations.
• Assist with budgeting activities and administrative planning.
• Support the development and implementation of policies, procedures, and process improvements.
• Maintain documentation required for quality, compliance, and accreditation standards.
• Assist in preparing documentation for audits, inspections, and statutory requirements.
• Organize meetings, workshops, and departmental events.
• Ensure confidentiality of sensitive information and documentation.
• Perform additional administrative and project coordination duties as assigned.

Requirements

Education

• Bachelor's Degree in Business Administration, Healthcare Administration, Project Management, or a related discipline.

Experience

• Minimum 5 years of experience in project coordination, executive administration, or departmental coordination.
• Previous experience within healthcare, government, or a large corporate organization is highly preferred.
• Experience supporting senior executives or department directors is advantageous.
• Familiarity with quality improvement, compliance, or accreditation processes is desirable.

Skills & Competencies

• Fluent in Arabic and English (written and spoken).
• Excellent written and verbal communication skills.
• Strong stakeholder management and interpersonal skills.
• Advanced Microsoft Office skills (Excel, Word, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong analytical and reporting skills.
• Ability to prioritize multiple assignments and meet deadlines.
• High attention to detail and accuracy.
• Professional, proactive, and able to work independently.
• Strong problem-solving and coordination skills.

Preferred Experience

Candidates with experience in any of the following will be highly regarded:

• Healthcare administration
• Executive office support
• Project coordination
• Government organizations
• Quality management or accreditation
• Process improvement initiatives
• Performance reporting and KPI tracking

What We're Looking For

We are looking for a proactive, organized professional who thrives in a fast-paced environment and enjoys coordinating projects, supporting senior leadership, and driving operational excellence. The successful candidate will be an excellent communicator with strong administrative and analytical capabilities, capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality.