Retail Project Controls Lead

Job Family Group:

Retail Group

Job Description:

As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's customers & products (C&P) business area is setting up a business and technology center (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, using technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC.

About the Role

The Retail Project Controls Lead is responsible for leading a significant team of Project Administrators, Project Controls Advisor, Project Controllers and leading all aspects of project expenditure related to financial compliance. This individual manages significant - portfolio of thousands of projects, liaises with Fixed Assets team to set-up projects and requisitions. Puts controls in place and monitors that the invoices have been approved by the appropriate DOA (Delegation Of Authority). The individual provides weekly reporting on project actual expenditures to date, commitments, collecting the latest estimates for cost to complete, and reporting variances to project budgets. The Lead supports the team in the areas of portfolio and project forecasting, management and closeout across mobility and convenience Americas. The individual is the primary interface with Finance on forecasting, planning, and accruals; making sure all invoices have been coded to the appropriate cost centre (or site), and have been accurately characterized as Capex, Revex, or Opex.

The Retail Project Controls Lead interfaces with various stakeholders to work in teamwork to continuously refine ways of working and products that deliver improved management of cost and change orders - with a cost management focus, to achieve planned value and agreed scope and scale to allow the business to deliver high returns and acquire greater market value.

What you will deliver

General Responsibilities

Manages physical checks (overage from escrow company, random refunds, overpayment made to vendors), acquiring accurate coding, completing the required form and sending to GBS for posting.

Handle, review and run physical mail. Resolve/identify and distribute as required.

Leading a large team of one full-time employee & several managed services resources.

Manages a significant portfolio of thousands of projects across multiple regions & businesses.

QA/QC for project financial DOA and diligence

Prepare and present to key stakeholders and leadership the monthly forecast vs Plan, vs GFO

Weekly reports on actuals, commitments, latest estimates, and compliance.

Coordinates monthly Capex and Revex forecasts with Finance and regional leads of all departments.

Accountable and manages monthly project accruals working with regional leads and finance.

Facilitates and administers approvals of all requisitions and invoices, for budget approvals, managing financial controls for DOA compliance within the hierarchy of the organization

Timely project close-outs, reconciling actuals to budgets, and assisting Project Managers with the retrieval of all final invoices.

Collaborate with Fixed Assets to assure expenditures are accurately accounted for in SAP

Manages 3rd party services to supplement capacity of internal staff

Immerses the Project Administrators and Controllers within the regional development teams to maintain continuity of project knowledge

Supports the leadership with planning, performance, and financial diagnostics

Ensure PAF’s, requisitions and invoices are approved by appropriate delegation of authority (DoA)

Oversee reporting on actual expenditures and commitments to date

Compliance reporting development and monitoring

Problem resolution in all aspects of project cost administration (PRs, POs, invoices, vendors, fixed assets accounting, Revex vs Capex determination, project close out)

Ensure ongoing data alignment and troubleshoot discrepancies between Power BI and multiple tools (like Smartsheet, SAP and other project management tools)

Work with I&E Support to resolve data and project discrepancies between SAP, Power BI and bp's project management system

Manual payment processing or approval for immediate/critical wire transfers due to quick turnaround time for Real Estate closing for potential properties.

Adhoc Vendor creation/maintenance and CDD (Counterparty Due Diligence) screening

Handles PR/GR requests as required.

Provide servant leadership and attract, retain, and develop a diverse, high-performing team

Lead and ensure bp’s safety, risk, and compliance culture and expectations are met

Lead, develop, and support strong DE&I, Ethics and Compliance plans

Miscellaneous and special projects as required

Experience & Qualifications

Qualifications

• Bachelor's degree – Preference for Business, Economics, or Finance

Experience

• Minimum of 12 years of relevant business experience within Retail & Procurement.

• Experienced in leading a large portfolio of construction projects

• Excellent presentation and communication skills

• Keen understanding of GAAP accounting practices

• Leadership experience is a must

Skills

• Ability to work and lead teams with empathy. Proven leadership track record

• Consistently challenge to standardize and simplify

• Ability to effectively prioritise in a fast paced, team environment

• Expertise with Real Estate, Construction, Maintenance and Procurement practices and processes.

• Ability to communicate effectively and professionally with all levels of management.

• Presenting and talking to client senior leadership

• Good interpersonal and communication skills

• Capable of managing other contractors to bp in the Project Admin/Controllers role

• Strong skills in SAP, Excel, Power BI & Smartsheet

• Very analytical and excellent attention to detail

• Proven track record of hands-on project controls and project administration experience

• Track implementing cost management approaches and philosophy

• Willing to get in the details with the team initially on project work before implementing

• Strong interpersonal skills including power of persuasion, assertiveness, and ability to empower others

• Ready to work in US shifts 7:30 pm to 4:30 am IST.

You will work with

Procurement - contract negotiation and value delivery

Finance - financial reporting, platform support and payment processing, accrual calculations and submissions

Asset Management leaders - cross-functional portfolio delivery

Business leadership - strategic project planning and delivery with an asset need

Vendors, General Contractors etc.

GBS

Travel Requirement:

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is not available for remote working

Skills:

Acquisitions and divestments, Acquisitions and divestments, Agility core practices, Agreements and negotiations, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Creativity and Innovation, Customer centric thinking, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital fluency, Industry knowledge and advocacy, Leading transformation, Negotiation planning and preparation, Offer and product knowledge, Partner relationship management, Retail standards and procedures, Retail territory development, Retail training skills, Sector, market, customer and competitor understanding, Site maintenance management {+ 4 more}

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Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.