Project Coordinator

Location: MD - Gaithersburg, VA - Herndon, VA - Warrenton, DC - Washington

Department: Planning, Landscape Architecture, and Design

Location Type: HYBRID

Employment Type: FULL_TIME

• Managing project documentation, correspondence, and deliverables from draft through final submission
• Coordinating with clients, municipalities, attorneys, and internal project teams throughout the permitting process
• Tracking project schedules, milestones, budgets, and critical deadlines
• Preparing applications, reports, proposals, contracts, hearing exhibits, and other client-facing documents
• Organizing project kickoff meetings, milestone reviews, and closeout activities
• Setting up projects, managing project financials, and keeping our PM tools, project budgets/forecasting, and project data current and accurate
• Researching due diligence information and site investigation reports
• Managing electronic project files and document control using Newforma and other systems
• Coordinating field work, consultants, subcontractors, and time-sensitive project deliverables
• Helping project managers stay focused on delivering exceptional service by keeping projects organized and moving forward

• Loves bringing order to complex projects
• Enjoys working with multiple stakeholders and building strong relationships
• Has exceptional organizational and time management skills
• Communicates professionally and confidently with both internal teams and clients
• Thrives in a deadline-driven environment where priorities can shift quickly
• Pays close attention to the details without losing sight of the big picture
• Takes initiative, solves problems independently, and follows through
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• High school diploma or GED required; Associate's or Bachelor's degree preferred
• 3+ years of administrative or project coordination experience supporting management or project teams
• Experience in landscape architecture, civil engineering, land development, environmental consulting, surveying, architecture, construction, or a related industry is preferred
• Strong proficiency with Microsoft Office, especially Word, Excel, and Outlook
• Experience managing multiple projects simultaneously while maintaining accuracy and responsiveness
• A positive, collaborative attitude and a commitment to delivering outstanding client service