Executive Assistant to the CEO and CTO

Responsibilities

• Proactively manage all aspects of CEO & CTO’s calendar across internal meetings and external engagements, proactively resolving all conflicts and optimizing weekly calendar loads
• Keep well informed of CEO commitments and responsibilities, and contribute to the development and implementation of organizational processes and systems to improve efficiency.
• Provide comprehensive support to the CEO, CTO, and executive suite, ensuring efficient operation of the leadership team.
• Attend key meetings as needed, track follow-ups and deliverables; prepare and edit correspondence, communications, presentations, and other documents.
• Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc.
• Coordinate domestic and international travel within Tecton’s travel policy, and manage and reconcile expense reports.
• Assist in various business and People-related cross-functional projects
• Flex to new responsibilities as needs arise, capabilities match, and time permits

Qualifications

• 7+ years of demonstrated success in supporting Executives.
• You have demonstrated ability to prioritize tasks, anticipate the needs of the CEO, and stay organized in a demanding environment.
• Emotional intelligence and the ability to be resourceful when obstacles arise. Having a sense of urgency, being proactive, along with strong prioritization skills, business judgment and communication skills are crucial for this role.
• Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• You want growth -- company growth and career development. You thrive in an environment that is fast-paced and changes as the company grows rapidly.
• Ability to demonstrate professionalism, discretion, and confidentiality.
• Proficiency with Google Suite, Zoom, Slack, and DocuSign.
• You can work non-standard, flexible work hours as required.
• You must be willing to commute to local based SF-headquarters regularly.